Travel regulations. Regulations on business trips: form, sample filling Regulations on business trips in the year

Today, in the Russian Federation, the procedure is formally in force, in accordance with which each organization must have a regulatory document regulating the procedure for sending all employees on business trips. This rule is mandatory for educational, state, children's, foreign, municipal and other organizations and companies. What exactly this document defines, and how the employer should develop it, will be described later.

Regulation on business trips with changes in 2018

To begin with, we note that the mandatory form for establishment today is regulated by the relevant labor law, namely Government Decree under the current number 729. Article 4 states that every year the organization, represented by its employer, must develop a local order, through which records will be kept of all business trips assigned to employees. The resolution itself is a recommendatory act, through which the state establishes a similar obligation to the organization.

In accordance with it, this order should contain in a dispositive form the rules by which employees are sent on business trips. The procedure for this in each individual organization may be different. Accordingly, employees should initially know what they can hope for if a business trip is assigned to them.

Regulations on business trips in a budgetary institution

Business trips in a conditional budgetary organization are regulated by this regulation. This provision is a form, which is filled out on the territory of the employer, with the obligatory indication of all planned business trips for the current year. Here, after approval, the expense is also indicated in the material ratio.

The spending limit in each organization may be different, and it depends on the number of employees sent on business trips. Amendments to the provision on business trips are possible only after the order of the formal manager. Any additional elements in the document are also introduced only in accordance with the order of the formal manager. In the Russian Federation, the direction of employees on business trips in documentary form is approved by means of a local order from the employer.

Regulations on business trips - sample

In order for the described document to be drawn up correctly, it is advisable to first familiarize yourself with its most general sample. It is recommended to do this in order to avoid errors in the document or inaccuracies. If the paper is drawn up incorrectly, it may be invalidated.

Regulations on business trips regardless of the place and direction of work, in relation to each employee, it should also contain information about the child / children, if any.

Regulations on business trips in 2018

In 2018, the described document is drawn up in accordance with the dispositions of Resolution 729. Here, in an accessible form, the processes of making changes, excluding or adding a formal employee to a structural sample are described, and the general procedure for the operation of this local act is also described.

The regulation on the specifics of sending employees on business trips is therefore a local act, because each organization develops it only in its own interests. At the same time, it is necessary to pay attention to the content of this resolution. In all other respects, employers have practically no significant restrictions.

Order on approval of the provision on business trips - sample

After the document is ready in a structural form, the conditional employer approves it by means of a local order. In public or educational organizations, a sample of this order should only comply with organizational rules.

Therefore, in two different institutions, the form of the order will be different. In order to roughly understand how it looks in practice, it is recommended to preview its most common sample in advance. Regulation 749 of 10/13/08 on business trips underwent certain structural changes at the beginning of 2016. Therefore, it is recommended to use its content only after familiarization with the current sample document.

The travel policy is a local regulatory act that regulates all issues of sending employees on business trips. The new rules for issuing business trips in 2016 greatly simplified the work of HR specialists in processing all the documents necessary for the trip. In this article, we will consider what issues the Regulations on business trips 2016 cover.

From this article you will learn:

what special points need to be taken into account when drawing up the Regulation on business trips in 2016;
what sections are included in the content of the Regulations on business trips;
what role does the Regulation on business trips play in calculating the payment for a business trip;
how is the regulation on business trips in 2016.

Travel Regulations 2016: New Business Travel Rules

The abolition of two documents required for business trips: a travel certificate and a job assignment, greatly facilitated the work of personnel specialists. After the entry into force, the procedure for issuing business trips has been significantly simplified. The rules for processing the necessary documents are still regulated by the “On the Peculiarities of Sending Employees on Business Trips”, but the paper work of personnel specialists has noticeably decreased.

Changes made to labor legislation directly affect the design of local regulations. If the company has developed and approved its own Regulations on business trips, then it should be amended in accordance with the current legislation.

Note that companies still have the opportunity to work using the previous workflow procedure, if this is fixed in the local regulatory act regulating the procedure for sending employees on business trips.

So, for example, the new rules for processing business trips do not oblige an employee to draw up a mandatory report on the completed assignment. In practice, the employer would like to receive confirmation of the task performed by the employee.

Most companies send their employees on business trips at least occasionally. The law does not require the development Regulations on business trips, but its presence in the company greatly simplifies many aspects of regular workflow processes.

Special Considerations in the Development of the Travel Policy 2016

Development Travel regulations requires careful attention to two important points that affect the compensation package of employees and management Cost compensation. Going on a business trip, the employee expects that his accommodation, travel, daily allowance and mobile communications will be paid by the employer. The everyday side of the trip for employees who often go on business trips is of great importance. Discomfort from a forced business trip and work in an unusual environment can be reduced by increasing the class of transport or the level of the hotel, increasing daily payments. This will allow the employee to focus on the performance of the job and make his stay in an unfamiliar place more comfortable.

It is important for an employer to carefully consider all aspects Travel regulations, which are associated with mutual settlements between him and the employees of the company.

Registration of Regulations on business trips 2016

Registration process Travel regulations ends with the issuance of an order to put this document into effect. After issuing the order, the employer is obliged to familiarize the staff with the new company regulation. This can be done in a general manner or using an application with a list of positions for which familiarization is mandatory.

TO Regulations on business trips standard forms of primary documentation involved in the workflow on this issue may be attached.

Regulations on business trips refers to one of the important local regulations necessary for the activities of any organization. It regulates all issues related to sending company employees on business trips. Correctly composed Regulations on business trips can save the employer from many problems associated with the design and payment of business trips.

Sample Documents:

Regulations on business trips
>Order to send an employee on a business trip
Order to postpone the date of departure of the employee (employees) from the place of business trip
Trip cancellation order
Memo confirming the fact of being on a business trip in the absence of supporting documents

3. Duration and mode of business trip

3.1. The term of a business trip is established by the order of the General Director or other administrative act of an official authorized to send employees of the Company based on:

Estimated time required to complete the assignment;

Duration of the educational event;

The terms of the contract, which provide for the obligations of the Company to send employees.

3.2. The period of business trip of an employee of the Company may not exceed 30 days.

3.3. The actual period of stay at the place of business trip is determined by the marks in the travel certificate about the date of arrival at the place of business trip and the date of departure from it. If an employee is sent on a business trip to organizations located in different settlements, then marks in the travel certificate on the date of arrival and date of departure are made in each of the organizations.

3.4. The day of departure of an employee on a business trip is the day of departure of a train, plane, bus or other vehicle from the place of permanent work, and the day of arrival from a business trip is the day the vehicle arrives at the place of permanent work. When the vehicle is sent before 24 hours inclusive, the day of departure on a business trip is considered the current day, and from 0000 hours and later - the next day. Similarly, the date of arrival of the employee at the place of permanent work is determined.

3.5. An employee who is on a business trip is subject to the working hours and the rules of the enterprise, institution, organization to which he is seconded. Confirmation of work on weekends is an extract from the timesheet of the organization to which the Employee was seconded.

3.6. In cases where an employee is sent to work on weekends or holidays and non-working days, compensation for work on these days is paid in the amount of a double tariff rate. Instead of days of rest not used during a business trip, other days of rest upon returning from a business trip are not provided.

3.7. During the delay on the way without good reason, the employee is not paid wages, daily expenses, expenses for renting a dwelling and other expenses are not reimbursed. If the date of the travel document does not coincide with the start/end date of the business trip in accordance with the order to send on a business trip, as well as in case of loss of travel documents, reimbursement of travel expenses is subject to personal income tax at a rate of 13%.

3.8. Extension of the business trip period is allowed on the basis of a written application of the employee approved by the General Director or another authorized person.

3.9. Early return from a business trip due to various reasons (early completion of a job assignment, impossibility of completing a task, etc.) is agreed with the immediate supervisor. Payment of travel expenses in this case is made for the time of actual stay on a business trip.

3.10. Unauthorized departure from a business trip of an employee without good reason and without the consent of the immediate supervisor is a violation of labor discipline. In this case, travel expenses are not payable.

3.11. When departing / arriving on a business trip / from a business trip during the working day, the issue of going to work is decided in agreement with the manager.

3.12. The timesheet of the business traveler is kept at the main place of work.

4. Travel expenses

4.1. An employee sent on a business trip both within the Russian Federation and abroad is reimbursed for the following expenses:

4.1.1. Per diem allowance for each day of being on a business trip, including on the way to the place of a business trip and back in the amount of:

Rub. when traveling on a business trip to the settlements of the Russian Federation;

Rub. when traveling outside the Russian Federation.

4.1.2. Actually made and documented target expenses:

Renting a dwelling;

Travel to and from destination;

Airport service fees, commission fees;

Expenses for travel to the airport or train station at the points of departure, destination or transfers and back, including the cost of paying for taxi services;

Expenses for express train tickets to/from the airport;

The cost of renting and maintaining cars while on a business trip;

Baggage expenses;

For office telephone conversations in accordance with the Regulations on corporate mobile communications;

Obtaining and registering an official foreign passport, obtaining visas;

For medical services in cases stipulated by the Ministry of Health, if the employee is on a business trip in the territory of the Russian Federation, for medical services provided for by an agreement with an insurance company;

Associated with the exchange of cash or a check in a bank for cash foreign currency.

4.2. Food expenses, the cost of which is included in the invoices for the cost of accommodation in hotels or travel documents and which are highlighted in a separate line, are recognized as the income of a seconded worker and are subject to personal income tax at a rate of 13%.

4.3. Expenses related to the death of a posted worker abroad and the repatriation of his body to his homeland are not compensated.

4.4. Reimbursement of expenses for the carriage of baggage weighing more than the limit norms established by transport companies is not made.

4.5. Travel expenses to the place of business trip and back are reimbursed to the posted worker in the amount of the cost of travel by public air, rail, water or motor transport, including insurance payments for state compulsory insurance of passengers in transport, payment for services for the advance sale of travel tickets, expenses for use on trains bedding.

4.6. When traveling to the place of business trip by air, the General Director is reimbursed for the cost of business class travel. The rest of the employees are reimbursed for the cost of economy class travel.

4.7. When traveling to the place of business trip by rail, the General Director, Deputy General Director and Chief Accountant are reimbursed for the cost of travel in the CB car of the branded train, the rest of the employees are reimbursed for the cost of travel in the compartment car of the branded train.

4.8. Expenses in connection with the return by a posted worker of a previously purchased ticket for a train, plane or other vehicle for good reasons (decision to cancel a business trip, recall from a business trip, illness, weather conditions) can only be refunded if there is a document confirming such expenses.

4.9. Expenses for renting a dwelling are reimbursed for each day of stay at the point of business trip from the day of arrival and the day of departure, subject to the availability of documents properly executed:

Invoices, act of work performed;

Accounts for accommodation in the form No. 3-G;

Travel certificate with marks of departure and arrival from a business trip, as well as marks of the host party on the dates of arrival and departure;

Documents confirming the cost of renting a dwelling;

Documents confirming the payment of fees for airport services, other commission fees;

Documents confirming the cost of travel to the destination and back, if these expenses were made by him personally;

A photocopy of marks in a foreign passport for foreign business trips.

Supporting documents must be provided for all additional expenses.

5.4. The balance of funds in excess of the amount used according to the advance report is subject to return by the employee to the cash desk no later than three working days after returning from a business trip, or is withheld from wages on the basis of the Order of the General Director and the employee's receipt of his consent to the deduction (Appendix No. 1).

5.5. Not later than three working days from the date of return from a business trip, the employee is obliged to prepare and submit to the official who made the decision to send a report on the work done by him or participation in the event to which he was sent.

5.6. An employee seconded to perform certain tasks shall attach photocopies of documents received by him or signed and handed over to him on behalf of the Company to the business trip report.

5.7. An employee seconded to participate in any event shall attach to the business trip report the materials (programs, certificates, certificates) received by him as a participant in the event.

5.8. In case of violation of the deadlines for the provision of advance reports specified in clause 5.3. of this Regulation, the outstanding amounts are withheld from the employee's salary in accordance with Art. 137 of the Labor Code of the Russian Federation.

6. Final provisions

6.1. This Regulation may be amended or supplemented by the order of the General Director.

6.2. This Regulation is obligatory for familiarization of the employees of the Company.

APPROVE

____________________________________
(name of the position of the head
institutions)
____________________________________
(full name, signature)

"____"___________________ _____ G.

Attachment No. ____
to the accounting policy of the institution,
approved by order of the head
from "___" ________________ 20__

Regulations on business trips

This regulation establishes the procedure for sending on business trips on the territory of the Russian Federation and beyond its borders employees who are on the staff of ____________________________________________________, hereinafter referred to as the "Institution".
(full name of institution)

The regulation was developed in accordance with the Labor Code, as well as Decree of the Government of the Russian Federation of October 13, 2008 No. 749 “On the Peculiarities of Sending Employees on Business Trips”.

For the purposes of applying this provision, a business trip is recognized as a trip of an employee by order of the head of the Institution for a certain period to another locality (outside the place of permanent work) to perform an official assignment or participate in events that correspond to the statutory goals and objectives of the Institution.

The following are not business trips:

- to the area from where the employee can return to the place of residence every day. At the same time, in each case, the expediency and necessity of returning the employee home is determined by the head of the Institution;

- on personal matters (that is, without production necessity).

An employee on a business trip is subject to the working hours and labor regulations established in the organization to which he is seconded.

An employee sent on a business trip is guaranteed:

– preservation of the place of work (position) and average earnings;

– reimbursement of travel expenses in the manner and amount established by this regulation;

- payment of benefits for temporary disability (confirmed by a medical institution) that occurred during the period the employee was on a business trip;

- providing a day of rest in the case when the employee departs on a business trip or returns from it on a day off.

1. Establishing a business trip period

1.1. The term of the business trip is determined by the head of the institution in each specific case, taking into account the volume, complexity and other features of the assignment.

1.2. The period of an employee's business trip cannot exceed 30 calendar days. The direction of an employee for a period of more than 30 calendar days is carried out in exceptional cases with his written consent.

1.3. The total duration of an employee's business trip during the year should not exceed 91 calendar days.

1.4. The period of actual stay of an employee on a business trip is determined by the notes on the travel certificate about the days of departure and arrival.

The day of departure on a business trip is the date of departure of a train, plane, bus or other vehicle from the place of permanent work of the business traveler, and the day of arrival from a business trip is the date of arrival of the specified vehicle at the place of permanent work. When the vehicle is sent before 24:00 inclusive, the day of departure for a business trip is considered the current day, and from 00:00 and later - the next day.

If the station, pier or airport is located outside the settlement, the time required to travel to the station, pier or airport is taken into account.

Similarly, the day of arrival of the employee at the place of permanent work is determined.

The issue of the employee's appearance at work on the day of departure on a business trip and on the day of arrival from a business trip is decided by agreement with the head of the Institution.

1.5. The period of temporary incapacity for work attributable to the time the employee is on a business trip is not included in the business trip period.

6.3. Changes to this provision are carried out on the basis of an order (instruction) of the head of the Institution.

The employer can provide for an additional payment to employees for business trips in the local act (regulation on business trips - sample 2016) and take it into account in expenses when calculating income tax.

Who can be sent on a business trip

Only a full-time employee with whom an employment contract has been concluded can be sent on a business trip (Article 166 of the Labor Code of the Russian Federation). If you have signed a GPA with a person, he is not a full-time employee. You can't send him on a business trip.

It is forbidden to send on a business trip:

employees during the period of validity of the student agreement, if the business trip is not related to apprenticeship (Article 203 of the Labor Code of the Russian Federation);
pregnant women (Article 259 of the Labor Code of the Russian Federation);
minor employees (with the exception of professional athletes and creative workers, the list of professions and positions of which was approved by Decree of the Government of the Russian Federation of April 28, 2007 No. 252) (Article 268, part 3 of Article 348.8 of the Labor Code of the Russian Federation).

How to register per diem in the position on business trips

- Officials plan to cancel daily allowances for business trips in Russia. When can companies expect these changes?

If the amendments are adopted, the changes will come into force in 2017. Daily allowance will remain for business trips abroad. And employees who are sent on business trips across Russia will be reimbursed for documented expenses. For example, for travel or accommodation (Article 168 of the Labor Code of the Russian Federation, clause 11 of the Decree of the Government of the Russian Federation of October 13, 2008 No. 749).

- Expenses for food too?

Yes, if the amount and procedure for compensation is prescribed in a local act or a collective agreement. For example, you can specify that the employee is compensated for the actual expenses for meals on a business trip in the amount of 700 rubles per day. Then the fixed amount can be taken into account in expenses. And the employee's expenses in excess of this limit are not reimbursed or written off.

And if the company provides per diem in a local act or a collective agreement, can it be included in the costs?

No you can not. If they are canceled, then they will no longer be a cost to companies.

What documents confirm living expenses

- Hotels instead of a receipt issue a check or a strict accountability form. But the receipt is still mentioned in the Regulation on business trips, approved by Decree of the Government of the Russian Federation of October 13, 2008 No. 749. Paragraph 7 of this document states that a receipt from the hotel confirms the duration of the business trip in the absence of travel documents. Is it possible to write off living expenses and daily allowances in tax accounting if the employee, after a business trip, brought from the hotel not a receipt, but a BSO?

Yes, you can, if it has a period of residence. Paragraph 7 of the Regulations mentions not only a receipt, but also another document confirming the conclusion of an agreement with the hotel. The BSO can also be used as such a document if it contains all the details required for the primary.

- And if the employee brought a receipt?

Then the costs can not be taken into account. This document is not mentioned in the new rules for the provision of hotel services, which means it no longer confirms the period of stay (Decree of the Government of the Russian Federation of October 9, 2015 No. 1085).

Does the travel policy always justify expenses?

The company provided in the local regulation on business trips that for one-day business trips, employees are entitled not to average earnings, but to the usual salary. Can it be included in the costs?

No you can not. Such a provision in local acts is contrary to the law. Work on a one-day business trip must be paid according to the same rules as on any other, that is, the employee retains the average salary (Article 167 of the Labor Code of the Russian Federation, clause 9 of Resolution No. 749).

- And if you pay the employee the difference between salary and average earnings?

The employer can provide for an additional payment in the local act (regulation on business trips - sample 2016) and, when calculating income tax, take it into account in labor costs.

Regulation on business trips - sample 2016

POSITION

about business trips

Moscow 06.03. 2016

1. General Provisions

1.1. This Regulation has been developed in accordance with the current legislation of the Russian Federation and defines the specifics of the procedure for sending employees of Alfa LLC (hereinafter referred to as the Organization) on business trips both in Russia and in foreign countries.

1.2. A business trip is a trip of an employee by order of the head of the Organization for a limited period of time to perform an official assignment outside the place of permanent work.

1.3. This Regulation applies to all employees of the Organization, including the director.

1.4. Business travel does not include:

business trips of employees whose official duties involve the traveling nature of work, unless otherwise provided by local or regulatory legal acts;
trips to the area from where the employee, due to the conditions of transport communication and the nature of work, has the opportunity to return to his place of residence daily;
trips on personal matters (without production necessity, a corresponding contract or a call from the inviting party);
admission to study and study at correspondence departments of educational institutions of higher and additional professional education.

2. Duration and mode of business trip

2.1. The term of the business trip of employees is determined by the decision of the head of the organization, taking into account the volume, complexity and other features of the assignment.

2.2. The actual period of stay of an employee in the place of business trip is determined by the travel documents presented by the employee upon his return from a business trip. In the case of an employee traveling to the place of business trip or back to the place of work by personal transport, the actual period of stay at the place of business trip is indicated in the memo. Upon returning from a business trip, the employee submits a memo to the employer along with supporting documents confirming the use of personal transport (waybill, bills, receipts, cash receipts, etc.)

2.3. The day of departure on a business trip is the date of departure of a train, plane, bus or other vehicle from the place of permanent work of the business traveler, and the day of arrival is the date of arrival of the vehicle at the place of permanent work. When the vehicle is sent before 24:00 inclusive, the day of departure for a business trip is considered the current day, and from 00:00 and later - the next day.

If the station, pier or airport is located outside the settlement, the time required to travel to the station, pier or airport is taken into account. Similarly, the day of arrival of the employee at the place of permanent work is determined.

2.4. The employee's appearance at work on the day of departure on a business trip or on the day of arrival from a business trip is decided by agreement with the director of the Organization.

2.5. An employee who is on a business trip is subject to the working hours and the rules of procedure of the enterprise, institution, organization to which he is seconded.

2.6. In the event of the onset of temporary disability during the business trip, the employee is obliged to immediately notify the employer of such circumstances.

Temporary incapacity for work of a seconded worker, as well as the inability to return to the place of permanent residence due to health reasons, shall be certified by properly executed documents of the relevant state (municipal) or other medical organizations licensed (certified) to provide medical services. For the period of temporary incapacity for work, the seconded worker is paid on a general basis an allowance for temporary incapacity for work.

Days of temporary disability are not included in the business trip period.

In case of temporary incapacity for work of a seconded worker, on a general basis, he shall be reimbursed for the costs of renting a dwelling (except for cases when the seconded worker is on inpatient treatment) and daily allowances are paid for the entire time until he is unable, for health reasons, to begin to perform the tasks assigned to him. official assignment or return to the place of his permanent residence.

3. Documentation of a business trip

3.1. The basis for sending an employee on a business trip is a decision to send him on a business trip, drawn up in an arbitrary form.

3.2. Based on the decision to send on a business trip, the personnel officer issues an order to send on a business trip in accordance with the form No. T-9 (No. T-9a), approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1.

3.3. Information about an employee's business trip is entered in the register of employees leaving on a business trip.

4. Travel expenses

4.1. The average earnings for the time an employee is on a business trip is saved for all working days of the week according to the schedule established at the place of permanent work.

4.2. An employee sent on a business trip both within Russia and abroad is reimbursed for the following expenses:

for renting a dwelling;
travel to and from the destination;
daily allowance;
actually produced with the permission or knowledge of the employer and documented
target spending:
airport service fees, commission fees;
for travel to the airport or train station at the points of departure, destination or transfers;
for baggage;
for business calls;
on obtaining and registering an official foreign passport, obtaining visas;
associated with the exchange of cash or a check in a bank for cash foreign currency.

4.3. For each day of being on a business trip, including weekends and non-working holidays, as well as for the days of being on the road, including for the time of a forced stop on the way, the employee is paid per diem.

If the worker is able to return home daily, then per diems are not paid.

For business trips on the territory of Russia, the daily allowance is set in the amount of:

director - 5000 rubles,
branch managers - 3000 rubles,
all other employees - 1000 rubles.

For each day of being on a business trip outside of Russia, the employee is paid per diem in the amount of:

director - 200 euros,
branch managers - 100 euros,
all other employees - 70 euros.

4.4. Travel expenses to the place of business trip and back to the place of permanent work are reimbursed to the posted worker in the amount of the cost of travel by public air, rail, water and motor transport, including insurance payments for state compulsory insurance of passengers in transport, payment for services for the advance sale of travel tickets, expenses for the use of bedding on trains.

When traveling to the place of business trip by air, the director, deputy directors are reimbursed for the cost of business class travel. The rest of the employees are reimbursed for the cost of economy class travel.

When traveling to the place of business trip by rail, the director and deputy directors are reimbursed for the cost of travel in the CB car of the company train, the rest of the employees are reimbursed for the cost of travel in the compartment car of the company train.

The employee is reimbursed for travel expenses to the airport or railway station at the places of departure, destination or transfers, including taxi, luggage. In the absence of documents confirming the amount of expenses for travel to the airport or train station, for carrying luggage, the expenses are reimbursed in the amount of 1000 rubles. for one trip.

Daily allowance in foreign currency is paid to an employee when sending an employee on a business trip outside the territory of Russia in the amount determined by this Regulation.

Per diems are paid according to the following rule:

when an employee travels from the territory of Russia, the date of crossing the state border of Russia is included in the days for which daily allowances are paid in foreign currency;
when traveling to the territory of Russia, the date of crossing the state border of Russia is included in the days for which daily allowances are paid in rubles.

The dates of crossing the state border of the Russian Federation are determined by the marks of the border authorities in the passport.

When an employee is sent on a business trip to the territory of two or more foreign states, daily allowance for the day of crossing the border between states is paid in foreign currency according to the norms established for the state to which the employee is sent.

4.5. Expenses in connection with the return of a ticket for a train, plane or other vehicle by a seconded worker can be reimbursed with the permission of the Director of the Organization only for good reasons (decision to cancel a business trip, recall from a business trip, illness) if there is a document confirming such expenses.

4.6. Reimbursement of expenses for the carriage of baggage weighing more than the limit norms established by transport companies is not made.

4.7. The employee is reimbursed for the cost of office telephone conversations. In the absence of documents confirming the expenses incurred (detailed accounts of the telecom operator), the expenses are reimbursed in the amount of 200 rubles. per day.

4.8. Before leaving on a business trip, a seconded worker is given a cash advance within the limits of the amounts due for travel, expenses for renting a dwelling and daily allowance.

4.9. The employee is reimbursed for the actual costs of booking and renting a dwelling, confirmed by the relevant documents, but not more than 5,000 rubles. per day.

In case of failure to submit documents confirming the payment of expenses for renting a dwelling, the amount of such payment shall be reimbursed in the amount of:

700 rub. for each day of being on a business trip in Russia;
2500 rub. for each day spent on a business trip abroad.

The costs of renting a dwelling are reimbursed for each day of stay at the point of a business trip from the day the traveler arrives at the destination and until the day of departure from it.

4.10. During the delay on the way without good reason, the employee is not paid wages, daily allowances, and the costs of renting a dwelling and other expenses are not reimbursed.

5. Payment for work on weekends on a business trip

5.1. If an employee goes on a business trip on a non-working (weekend, holiday) day, then the day of departure is considered the first day of the business trip, payment for which is provided in accordance with Article 153 of the Labor Code of the Russian Federation, that is, as for work on a weekend or non-working holiday. Similarly, the issue is resolved in the event of the arrival of an employee from a business trip on a non-working day (day off,
holiday.

5.2. Work on a weekend or non-working holiday is paid at least twice the amount in accordance with Article 153 of the Labor Code of the Russian Federation. Specific amounts of payment for work on a day off or non-working holiday may be established by a collective agreement, a local normative act adopted taking into account the opinion of the representative body of workers, and an employment contract. At the same time, at the request of an employee who worked on a weekend or non-working holiday, he may be given another day of rest. In this case, work on a weekend or non-working holiday is paid in a single amount, and the day of rest is not subject to payment.

6. Guarantees when sending employees to work commanders

6.1. On the basis of Article 167 of the Labor Code of the Russian Federation, when sending an employee on a business trip, as well as while the employee is on the way to the place of business trip (from the place of business trip), he is guaranteed the preservation of the place of work (position) and average earnings, as well as reimbursement of expenses associated with the business trip. business trip.

6.2. In the case of sending a part-time worker on a business trip at the same time for the main job and work performed on a part-time basis, the average earnings are retained by both employers, and the reimbursable expenses for the business trip are distributed among the sending employers by their mutual agreement.

6.3. When sent on a business trip, the employee is given a cash advance for payment:

travel expenses;
expenses for renting a dwelling;
additional expenses associated with living outside the place of permanent residence (per diem).

7. The procedure for submitting reports related to the direction of employees

on business trips

7.1. Within three working days from the date of return from a business trip, the employee is obliged to submit to the accounting department an advance report on the amounts spent by him.

Together with the advance report, documents (in the original) confirming the amount of expenses incurred are transferred to the accounting department, indicating the form of payment (cash, check, credit card, non-cash transfer). For foreign business trips, a photocopy of the marks in the foreign passport is attached to the report.

7.2. The following documents are attached to the advance report:

documents confirming the costs of renting a dwelling;
documents confirming the payment of fees for airport services, other commission fees;
documents confirming the cost of travel to the destination and back, if these expenses were made by the employee personally;
documents confirming the cost of travel to the airport, railway station at the points of departure, destination or transfers, for baggage;
documents confirming the cost of official telephone conversations;
documents confirming the costs of obtaining and registering an official foreign passport, obtaining visas, if these actions were not carried out by the Organization;
documents confirming the expenses associated with the exchange of cash currency or a check in a bank for cash foreign currency.

7.3. In case of failure to submit documents confirming the payment of expenses for renting a dwelling, the amounts of such payment shall be reimbursed in the amounts established by paragraph 4.10 of this Regulation.

7.4. In case of failure to submit documents confirming the cost of travel to and from the destination, if these expenses were made by the employee personally, the expenses are reimbursed in the amount of the cost of travel to the place of business trip and back in a compartment car or the cost of an economy class air ticket.

7.5. In case of failure to submit documents confirming the cost of travel to the airport, to the station at the points of departure, destination or transfers, for baggage, the costs are reimbursed in the amount of 1000 rubles. for one trip.

7.6. In the absence of documents confirming the cost of official telephone conversations, the expenses are reimbursed in the amount established by paragraph 4.6 of these Regulations.

In the absence of documents confirming the costs of obtaining visas and the costs associated with the exchange of cash currency, these costs are not reimbursed.

7.7. The balance of funds in excess of the amount used according to the advance report is subject to return by the employee to the cash desk in the currency in which the advance was issued no later than three working days after returning from a business trip.

7.8. If the employee fails to return the balance of funds within the period specified in paragraph 7.7 of this Regulation, the corresponding amount is reimbursed by deduction from the employee's salary, taking into account the maximum amount of deduction established by Article 138 of the Labor Code of the Russian Federation.

7.9. Not later than three working days from the date of return from a business trip, the employee is obliged to prepare and submit to the official who made the decision to send a report on the work done by him or on participation in the event to which he was sent.

An employee seconded to perform certain tasks shall attach originals or photocopies of documents received by him or signed and handed over to him on behalf of the Organization to the trip report.

An employee seconded to participate in an event shall attach to the report on the business trip the materials received by him as a participant in the event.

The rules for registering an employee on a business trip have changed. Since 2015, travel certificates, job assignments and reports on the work performed are no longer needed (Decree of the Government of the Russian Federation of December 29, 2014 No. 1595). We have compiled a sample travel regulation with the changes. In the article you can also download its form, which will be useful to any company.

Note that the company has the right to decide for itself how to amend the provision: you can approve a new document or make changes to the current one. If there are many changes, you will have to use the first option. How to draw up a position on business trips for 2016, we showed in the article below. If there are few changes, but they exist, it is enough to develop and approve order to amend the regulations on business trips .

Alpha Limited Liability Company
(Alpha LLC)
TIN 7708123456, KPP 770801001, OKPO 98756423
full name of the organization, identification codes (TIN, KPP, OKPO)

APPROVE

LLC director
"Alpha"
A.A. Ivanov
09.02.2016

POSITION

about business trips

Moscow 09.02. 2016

1. General Provisions

1.2. A business trip is a trip of an employee by order of the head of the Organization for a certain period of time to perform an official assignment outside the place of permanent work.

1.3. This Regulation applies to all employees of the Organization, including the director.

1.4. Business travel does not include:

business trips of employees whose official duties involve the traveling nature of work, unless otherwise provided by local or regulatory legal acts;
trips to the area from where the employee, due to the conditions of transport communication and the nature of work, has the opportunity to return to his place of residence daily;
trips on personal matters (without production necessity, a corresponding contract or a call from the inviting party);
admission to study and study at correspondence departments of educational institutions of higher and additional professional education.

2. Duration and mode of business trip

2.1. The term of the business trip of employees is determined by the decision of the head of the organization, taking into account the volume, complexity and other features of the assignment.

2.2. The actual duration of the employee's stay at the place of business trip is determined by the travel documents submitted by the employee upon his return from a business trip. In the case of an employee traveling to the place of business trip or back to the place of work by personal transport, the actual period of stay at the place of business trip is indicated in the memo. Upon returning from a trip, the employee submits a memo to the employer simultaneously with supporting documents confirming the use of personal transport (travel sheet, bills, receipts, cash receipts, etc.)

2.3. The day of departure on a business trip is the date of departure of a train, plane, bus or other vehicle from the place of permanent work of the business traveler, and the day of arrival is the date of arrival of the vehicle at the place of permanent work. When the vehicle departs before 24:00 inclusive, the day of departure is considered the current day, and from 00:00 and later - the next day.

2.4. The employee's appearance at work on the day of departure on a business trip or on the day of arrival from it is decided by agreement with the director of the Organization.

2.5. An employee who is on a business trip is subject to the working hours and the rules of procedure of the enterprise, institution, organization to which he is seconded.

2.6. In the event of the onset of temporary disability during the period of a business trip, the employee is obliged to immediately notify the employer of such circumstances.

Temporary incapacity for work of a seconded employee, as well as the inability to return to the place of permanent residence due to health reasons, shall be certified by properly executed documents of the relevant state (municipal) or other medical organizations licensed (certified) to provide medical services. For the period of temporary incapacity for work, the seconded worker is paid on a general basis an allowance for temporary incapacity for work.

Days of temporary disability are not included in the business trip period.

In case of temporary incapacity for work of an employee, on a general basis, he is reimbursed for the costs of renting a dwelling (except for cases when he is in hospital treatment) and daily allowances are paid for the entire time until he is unable, for health reasons, to begin to fulfill the official assignment assigned to him. or return to their place of permanent residence.

3. Documentation

3.1. The basis for sending an employee on a business trip is a decision to send him on a business trip, drawn up in an arbitrary form.

3.2. Based on the decision to send on a business trip, the personnel officer issues an order in accordance with the form No. T-9 (No. T-9a), approved by the Decree of the State Statistics Committee of Russia dated January 5, 2004 No. 1.

3.3. Information about an employee's business trip is entered in the register of employees leaving on a business trip.

4. Travel expenses

4.1. The average earnings for the time the employee is on a business trip is saved for all working days of the week according to the schedule established at the place of permanent work.

4.2. An employee sent on a business trip both within Russia and abroad is reimbursed for the following expenses:

travel to and from the destination;
for renting a dwelling;
daily allowance;
actually made with the permission or knowledge of the employer and documented targeted expenses:

Airport service fees, commission fees;

For travel to the airport or train station at the points of departure, destination or transfers;

For baggage;

For business calls;

Obtaining and registering an official foreign passport, obtaining visas;

Associated with the exchange of cash or a check in a bank for cash foreign currency.

If the worker is able to return home daily, then per diems are not paid.

For business trips across the territory of Russia, the daily allowance is set at the rate of:

director - 5000 rubles,
branch managers - 3000 rubles,
all other employees - 1000 rubles.

For each day of being on a business trip outside of Russia, the employee is paid per diem in the amount of:

director - 200 euros,
branch managers - 100 euros,
all other employees - 70 euros.

4.4. Travel expenses to the place of business trip and back to the place of permanent work are reimbursed to the employee in the amount of the cost of travel by public air, rail, water and motor transport, including insurance payments for state compulsory insurance of passengers in transport, payment for services for the advance sale of travel tickets, expenses for use of bedding on trains.

When traveling by rail, the director and deputy directors are reimbursed for the cost of travel in the CB car of the company train, the rest of the employees are reimbursed for the cost of travel in the compartment car of the company train.

Per diems in foreign currency are paid to an employee when sending an employee on a business trip outside the territory of Russia in the amount determined by this Regulation.

Per diems are paid according to the following rule:

when an employee travels from the territory of Russia, the date of crossing the state border of Russia is included in the days for which daily allowances are paid in foreign currency;
when traveling to the territory of Russia, the date of crossing the state border of Russia is included in the days for which daily allowances are paid in rubles.

The dates of crossing the state border of the Russian Federation are determined by the marks of the border authorities in the passport.

4.6. Reimbursement of expenses for the carriage of baggage weighing more than the limit norms established by transport companies is not made.

4.8. A seconded employee is given a cash advance one working day before leaving on a business trip within the limits of the amounts due for travel, expenses for renting a dwelling and daily allowance.

4.9. The employee is reimbursed for the actual costs of booking and renting a dwelling, confirmed by the relevant documents, but not more than 5,000 rubles. per day.

In case of failure to submit documents confirming the payment of expenses for renting a dwelling, the amount of such payment shall be reimbursed in the amount of:

700 rub. for each day of being on a business trip in Russia;
2500 rub. for each day spent on a business trip abroad.

The costs of renting a dwelling are reimbursed for each day of stay at the point of a business trip from the day the traveler arrives at the destination and until the day of departure from it.

4.10. During the delay on the way without good reason, the employee is not paid wages, daily allowances, and the costs of renting a dwelling and other expenses are not reimbursed.

5. Payment for work on weekends on a business trip

6. Guarantees when sending employees on business trips

6.3. When sent on a business trip, the employee is given a cash advance for payment:

travel expenses;
expenses for renting a dwelling;
additional expenses associated with living outside the place of permanent residence (per diem).

7. The procedure for submitting reports related to sending employees on business trips

7.1. Within three working days from the date of return from a business trip, the employee is obliged to submit to the accounting department an advance report on the amounts spent by him.

7.2. The following documents are attached to the advance report:

documents confirming the costs of renting a dwelling;
documents confirming the payment of fees for airport services, other commission fees;
documents confirming the cost of travel to the destination and back, if these expenses were made by the employee personally;
documents confirming the cost of travel to the airport, railway station at the points of departure, destination or transfers, for baggage;
documents confirming the cost of official telephone conversations;
documents confirming the costs of obtaining and registering an official foreign passport, obtaining visas, if these actions were not carried out by the Organization;
documents confirming the expenses associated with the exchange of cash currency or a check in a bank for cash foreign currency.

7.6. In the absence of documents confirming the cost of official telephone conversations, the expenses are reimbursed in the amount established by paragraph 4.6 of these Regulations. In the absence of documents confirming the costs of obtaining visas and the costs associated with the exchange of cash currency, these costs are not reimbursed.

An employee seconded to perform certain tasks shall attach originals or photocopies of documents received by him or signed and handed over to him on behalf of the Organization to the trip report.

An employee seconded to participate in an event shall attach materials received by him as a participant in the event to the report on a business trip.